VDRs are essential tools for businesses that handle sensitive information and support many business processes. However, they should be viewed as a component of a complete data security strategy, which includes regular risk assessments and training and incident response plans along with ongoing monitoring, and the implementation of strong technical controls.
The primary reason for implementing the use of a vdr would be to protect private documents during business transactions. For instance, a company involved in M&A due diligence will want to make it easy for potential buyers to review confidential documents without fear of theft or misappropriation. The need for quick secure sharing of documents can be found in a variety of scenarios. For instance, when legal counsel needs access to company records or audit reports, or a board member from a distance is required to review crucial documents.
Data security features in VDRs include access control encryption, access control, and audit trails to ensure compliance with regulatory standards like GDPR. Many VDRs also offer options like dynamic watermarking. This overlays confidential documents with an invisible or visible marker that can be traced if they are leaked outside of the VDR.
In the event of an incident, the detailed logs that the vdr records can aid in the forensic investigation. They can also assist companies determine what data was affected and http://digitalcloudroom.com/ how the breach happened. A vdr could also be used to reveal areas that require improvement.