Online board meetings can be a valuable tool to make effective decisions. However, when they’re not efficiently run, they can result in boredom and low participation. To make your virtual meetings more lively, follow these simple tips to increase the quality of your meetings and increase productivity.
Share the agenda with participants prior to the meeting so that everyone has an understanding of what’s to be discussed. Also, you might want to ask your board members to attend in a quiet location without distractions. Additionally, ask attendees to use your software’s “raise hand” function when they are ready to speak to avoid rambling and not getting the important point.
Keep the meeting focused on the most important issues by establishing a set maximum amount of time to speak for each item. This allows everyone to be involved and stops the discussion from straying off topic or causing distractions for others. Encourage your group to turn off their microphones when they are not https://protectednetwork.org/optimizing-strategic-planning-with-ma-data-rooms/ speaking to silence background noises such as pets, children and coworkers.
Last but not least, try to end the meeting on time as this will show respect for your fellow board member’s time. It is also a good idea to send the minutes as soon after the meeting has concluded. It can also help simplify the process of recording and distributing minutes by making use of the built-in features in the software that manages your board such as inline task delegation.
This will ensure that everyone on the board is on the same page about what transpired at the meeting and what must be done in between meetings.