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In the modern world technology for managing board meetings is a crucial tool for all kinds of organizations. Corporates, financial services and non-profits, among other organisations are using technology to improve data transparency, increase accountability, and provide a better meeting experience.
Contrary to traditional email and shared drives, board portals emphasize security by ensuring sensitive information is only accessible by only those authorized to access it. Most offer data encryption in storage and transit along with multi-factor authentication. They also offer secure cloud hosting to guard against cyberattacks and accidental disclosure. Many of them even have the ability to permanently purge of all notes, discussions, and annotations as a way of reducing risk by making sure deleted files can’t be retrieved from a backup server or file.
In addition to the strong security features, a good board portal must also have a variety of timesaving tools for board members. A board portal for instance, must permit users to locate and access crucial information quickly, such as agendas, related documents as well as minutes of meetings. It should also allow board members to communicate prior, during and after meetings. This lets them organize meetings effectively and attend meetings efficiently, and share their knowledge and expertise.
Finally, a good board management software should be affordable and simple to use. The cost should include unlimited users monthly meetings, unlimited meetings as well as unlimited storage and superior customer service. This will allow you to focus on more important things like improving governance and delivering an outstanding experience to your stakeholders.