As nonprofits continue to move from in-person meetings and virtual calls it is essential that board members understand how to keep these meetings running smoothly. There are many factors that can affect the performance of a virtual conference, whether participants are in a room or on the opposite side of the globe. For instance, a person may experience technical issues such as a froze screen or a sudden loss of audio. While these issues may happen the best method to avoid them is to plan ahead.
Preparing an agenda in advance lets attendees get a an idea of what’s in store and give feedback on potential topics prior to the meeting. This will help make the meeting go more smoothly because the attendees can concentrate on the most important issues. The agenda can be due diligence virtual data room organized in a priority order and include time slots for each subject. The agenda should also contain an approximate time for the meeting to ensure that the attendees stay on track and do not exceed their allotted time.
Teleconference tools allow the participant to share his computer screen with other members of the group. This can help keep the online meeting running smoothly. This is particularly useful if the board needs to present financial statements, committee reports or any other kind of document that requires visual representation.
This feature also enables a user to make changes in real-time to a file that is shown to the group. This feature is beneficial when a group is reviewing the data-driven spreadsheet.