If stakeholders feel that their feedback has been incorporated into the project and they have been taken into consideration, they will be more likely to continue to support the project. This requires constant communication and making sure that stakeholders receive the information needed to be able to access it via multiple channels.
The frequency of communications should be adapted to the specific stakeholder group. CEOs, for example are more concerned with the long-term future of their company or strategic alignment whereas teams might place a greater focus on efficiency improvements. It is also essential to adapt the content to the stakeholders’ needs, avoid technical jargon, and use non-technical terminology for those with little technical experience.
Information dissemination through different channels is essential to your progress. Meetings, emails, project reports, and many more are all a aspects of this. Email is a highly flexible and customizable tool that can be used to deliver project updates photos, news, budget updates contact information, next steps, top-level plans for projects and much more. It can be used to collect feedback through surveys or other online engagement tools.
Meetings are a good method to connect with your stakeholders and discuss specific issues, questions or concerns. They can be scheduled on a weekly, daily, or monthly basis, and can be a great opportunity to update stakeholders face-to-face. This is a great time to discuss obstacles that could arise and gain the support of your team. Meetings can also be recorded and shared to those who were unable attend or require a reference to a specific conversation. The project summary report is another frequently used tool to convey information to the stakeholders. This can be either a simple report http://dataroomgame.com/comparison-of-virtual-data-room-and-traditional-file-sharing-solution/ that includes all the relevant information or a thorough report tailored for every stakeholder.