Managing board documents can be difficult, particularly when the information is distributed and shared across various platforms and devices. When board members have the ability to access a digital platform for managing the board they can view documents on any device, and in real-time. They can collaborate on the document in committees as well as in workrooms. They can add notes, exchange information with others, and monitor the progress of projects. All the while making sure the most up-to-date version is http://onlineboardroom.org/creating-a-company-culture-for-security-design utilized at meetings. This allows boards to make more informed decisions and keeps members in the loop between meetings.
Board portals also allow meeting organizers and directors to communicate documents for meetings agendas, agendas, as well as other documents in a secure way prior to the scheduled meeting. This means that directors do not have to print or email long documents which are difficult to locate within their inboxes. During the meeting, board members can instantly view and access information linked to an agenda item from their computer, tablet, or mobile phone.
These materials can be saved in one location which is easy to navigate and accessible at any time between meetings. The board can also utilize the built-in annotation tool to mark their books of materials. They will be updated across all their electronic devices, and have the option of hiding any personal notes or annotations. Administrators can remotely erase data from the device of a member if it’s stolen or lost. This helps protect sensitive data.
Board document management is an essential element of the job description of any board. It has never been more important, especially in today’s cyber-security landscape. With the right tools, it’s much easier than ever before for directors on boards to keep their directors on the right track and ensure that all of their critical information is secure.