Each kind of meeting, from a one-on-1 discussion with a teammate or an all-hands meeting to discuss goals of the organization and issues, requires a well-planned agenda. A well-planned agenda will keep everyone on track and focused and increase the productivity of everyone in the group and for each participant.
Define the objectives of each agenda item. By defining the purpose of each item, participants are aware of what they can expect from the meeting and can adjust their participation accordingly. Setting clear goals for meetings helps ensure that the meeting doesn’t go off-track, so it is more likely to be successful.
For each objective, state clearly how the desired result will be attained. This could include stating whether the goal is to share information, collect input, or take a decision. It can also describe the process to be used to accomplish the goal which could include establishing consensus or voting.
Include an estimated time for each agenda item. In addition, providing an estimated time helps attendees to prepare for the discussion and adjust their participation accordingly. Leaders can also determine if more time is required or if they can accomplish the goal in a shorter amount of time.
Include “parking lots” items on your agenda. A parking lot is a place https://boardroomliving.com/differences-between-agenda-management-and-meeting-management/ to record important ideas or conversations that are relevant to the issue at hand, but not necessary to be discussed in this meeting. This method can be particularly beneficial for virtual meetings, because it stops meetings from getting interrupted by conversations that are not related to the topic.